Privacy Policy

Effective Date: 01-Mar-2025

This Privacy Policy describes the policies of the ALiEnS-SOC project and the consortium partners on the collection, use and disclosure of your information that we collect when you use our website ( https://aliens-soc.eu ). (the “Website”). By accessing or using the Website, you are consenting to the collection, use and disclosure of your information in accordance with this Privacy Policy. If you do not consent to the same, please do not access or use the Service.

This Privacy Policy sets out the obligations of the ALiEnS-SOC project (Project) and its consortium regarding protection of personal data under EU Regulation 2016/679 General Data Protection Regulation (“GDPR”).

The GDPR defines “personal data” as any information relating to an identified or identifiable natural person (a “data subject”); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier, or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural, or social identity of that natural person.

We may modify this Privacy Policy at any time without any prior notice to you and will post the revised Privacy Policy on the Website. The revised Policy will be effective 180 days from when the revised Policy is posted in the Website and your continued access or use of the Website after such time will constitute your acceptance of the revised Privacy Policy. We therefore recommend that you periodically review this page.

1. Information We Collect when you subscribe to our newsletter:
We will collect and process the following personal information about you:

  • Name
  • Email

2. Sharing Personal Information
We engage third-party service providers to assist us in administering specific activities on our behalf, including sending emails, analyzing the usage of our websites and portal, and tracking the effectiveness of our marketing campaigns. Personal Information about you may be shared with these third-party service providers solely for the purpose of enabling them to perform services on our behalf. Below are examples of third-party service providers we utilize:

  • Newsletter provider: is used to help us collect emails, sending them and to automate some process.
  • Analytics Services: We uses third-party service providers to help us better understand usage of our portal and web pages and for related purposes. The third parties we currently use to provide such analytics and related services are described under Cookies Policy.
  • Other Disclosures: We may disclose Personal Information about you to others if we have your consent to do so in such form of consent as may be required under applicable law.
    Subject to applicable laws in your jurisdiction, we may also disclose Personal Information about you to others as we believe to be necessary or appropriate: (1) to comply with applicable law, regulation, court order or other legal process; (2) to enforce your agreements with us, including this Privacy Policy; or (3) to respond to claims that your use of the Website violates any third-party rights. If the Website or the Project and consortium partners are merged or acquired with another company, your information will be one of the assets that is transferred to the new owner.

3. Cookies and Similar Technology
To analyze how you and other visitors navigate our websites and compile aggregate statistics about site usage and response rates, we, with the assistance of third-party analytics service providers, collect certain information when you visit our site. This information may include your IP address, the geographic location of your device, browser type, browser language, date and time of your request, times of your visits, demographics, page views, and page elements (e.g., links) that you click. We may use cookies, pixel tags, web beacons, clear GIFs, or other similar tools on our site or in our email messages to assist us in collecting and analyzing such information.

This information is utilized to provide better, more relevant content on our site, measure the effectiveness of advertisements, identify and address problems, and enhance your overall experience.

Please check out our Cookie Policy

4. Links, Third Party Apps, and Third Parties’ Privacy Practices
Our website may feature links to other sites not operated by our Project. These linked sites are beyond our control, and we are not responsible for the privacy practices or content of any linked sites and apps. If you use any third-party sites, any Personal Information collected by those sites will be governed by the privacy policy of the respective third party. We strongly recommend that you carefully review the privacy statements of any third parties to which you provide Personal Information.

5. Security
We take reasonable security measures to help protect against loss, misuse, unauthorised access and unauthorised disclosure or alteration of the Personal Information under its control.

6. Policy with Respect to Children
Our websites and portal are not intended for individuals under the age of 18, and we kindly request that individuals under 18 do not provide Personal Information to our Project through any of our websites. Should we become aware that we have inadvertently collected Personal Information from a person under 18, we will promptly take steps to delete the information.

7. Retention Of Your Information:
We will retain your personal information with us for 90 days to 2 years after users terminate their accounts or for as long as we need it to fulfill the purposes for which it was collected as detailed in this Privacy Policy. We may need to retain certain information for longer periods such as record-keeping / reporting in accordance with applicable law or for other legitimate reasons like enforcement of legal rights, fraud prevention, etc. Residual anonymous information and aggregate information, neither of which identifies you (directly or indirectly), may be stored indefinitely.

8. How You Can Review, Correct, Update and Delete Your Personal Information
We take reasonable steps to ensure that the Personal Information collected from you is accurate, complete, and current. You have the right to request access to your Personal Information, seek corrections for erroneous or inaccurate details, and request the deletion of your Personal Information. We will promptly respond to your requests in accordance with applicable law. For your security, we may only implement requests related to the Personal Information associated with the specific email address used to submit the request, and we may need to verify your identity before processing your request. We reserve the right to decline requests that jeopardize the privacy of others, are highly impractical, or would necessitate actions not permissible under applicable laws.

For access, correction or deletion requests can be made via email info@aliens-soc.eu

Do note that if you do not allow us to collect or process the required personal information or withdraw the consent to process the same for the required purposes, you may not be able to access or use the services for which your information was sought.